Personal Assistant

National Grid • Permanent • London, GB • £38k / year • 14m ago

About us

National Grid touches the lives of almost everyone, with an energy network that stretches across the Atlantic. We’re an international team, and our work underpins the lives of millions of people. Feet forwards, head up, and eyes bright, we’re working hard to create value for people today – and shape the future of energy tomorrow.

In the UK, we don’t generate or sell energy – we join the dots to get energy from A to B. From making a cup of tea in the morning, to keeping the lights on in hospitals, our electricity network puts power in the hands of people. Without it, the world as we know it would grind to a halt.

The world of energy is changing beyond recognition. Working at National Grid, you won’t just be touching the lives of almost everyone in the UK – you’ll be shaping the way we use and consume energy for generations to come.

About The Role

We have an exciting and challenging opportunity for a dynamic Personal Assistant to provide professional support to the Group Head of Strategy, Innovation, and Market Analytics (SIMA) at National Grid. In this pivotal role, you will be instrumental in ensuring the smooth operation of the executive's day-to-day activities.

As a Personal Assistant, you will proactively manage diaries and emails, organise travel and accommodation, and prioritise key activities to help achieve deadlines. You will also coordinate meetings, seminars, conferences, and dinners, including direct report and team meetings, ensuring every detail is meticulously planned.

We are looking for a highly organised and forward-thinking individual with exceptional communication skills who thrives in a fast-paced and ever-changing environment. Your ability to work independently, coupled with your confidence and professionalism, will be essential in this role.

This role is based at our Strand location in London and we are offering hybrid working - 2-3 days per week in the office.

If you are ready to take on this exciting challenge and support a leader in driving innovation and strategy at National Grid, we want to hear from you! Join us and be part of a team that is shaping the future of energy!

What You'll Do

Diary Management: Effectively manage and coordinate a busy and dynamic diary, ensuring accurate scheduling and timely responses to meeting requests.
Travel Coordination: Arrange domestic and international travel, including flights, accommodation, ground transfers, and necessary travel documents, while also coordinating meetings and dinners during travel.
Meeting Preparation: Prepare for various meetings by gathering and printing necessary documents and agendas, ensuring all participants are well-informed.
Communication Management: Screen telephone calls, respond to queries, and manage emails and correspondence addressed to the Group Head of SIMA.
Event Organisation: Organise onsite and offsite meetings, conferences, and events for the Group Head of SIMA and the wider team.
Expense and Invoice Management: Compile and submit expense reports and process invoices on behalf of the Strategy, Innovation, and Market Analytics team.
Stakeholder Engagement: Act as the first point of contact to support the resolution of queries and issues, ensuring prompt responses to stakeholders and internal inquiries.

These responsibilities represent the core functions of the role, though there are additional opportunities for involvement in various projects and initiatives. This position is essential for ensuring the smooth operation of the Group Head of SIMA's activities and requires a proactive, organised, and detail-oriented individual.

What You'll Have

Proven experience as a Personal Assistant with a strong working knowledge of Microsoft applications, including Word, Excel, and PowerPoint, as well as SharePoint.
Exceptional organisational skills with the ability to prioritise and manage a busy workload effectively.
Strong communication skills and attention to detail, demonstrating initiative and a flexible, "can-do" attitude.
Ability to handle highly confidential and sensitive information with discretion at all times.

What You'll Get

A competitive salary between £37,000 - £46,000 per annum dependent on capability

As well as your base salary, you will receive a bonus based on personal and company performance and a competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%. You will also have access to a number of flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving to name a few.

DE & I statement

At National Grid, we work towards the highest standards in everything we do, including how we support, value and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office.

Our goal is to drive, develop and operate our business in a way that results in a more inclusive culture. All employment is decided on the basis of qualifications, the innovation from diverse teams & perspectives and business need. We are committed to building a workforce so we can represent the communities we serve and have a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.